Corporate Administrator (Company Secretarial Support Officer)

Overview

The Role & Key Responsibilities
Skills Required
What you will get in return
Additional information

Skills Required

  • A University degree in Accountancy or equivalent/Final stages of ACCA qualification
  • An ability to work to and meet agreed deadlines
  • Ability to work under pressure
  • Competence in Excel, general IT and accounting packages
  • A minimum of 3 years’ experience in a similar role
  • Experience in audit would be ideal, but not necessary
Tab Item Content

Skills Required

  • A University degree in Accountancy or equivalent/Final stages of ACCA qualification
  • An ability to work to and meet agreed deadlines
  • Ability to work under pressure
  • Competence in Excel, general IT and accounting packages
  • A minimum of 3 years’ experience in a similar role
  • Experience in audit would be ideal, but not necessary
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Summary of role
To work collaboratively with other members of the CSS Team and the wider CS Jersey business, to assist in supporting the provision of Company Secretarial and Administration services to CS Jersey Client Companies, in accordance with applicable policies and procedures, regulatory requirements, service levels and company standards so as to meet with Client expectations.

As with any role level within our business, we are dedicated to the development of all staff.

Job Specification

  • Principally, to provide Company Secretarial and Administration support, to CS Jersey Client Companies, to include:
    • Company statutory compliance: Ensuring Jersey registered Client Companies continue to fulfil their statutory filing & compliance obligations with the Jersey Companies Registry, with respect to (for example) the filing of annual returns, registering any notifiable changes to directors & officers, the filing of AGMs etc.  Also supporting with the ongoing liaison with CS Jersey’s foreign Registered Agents, whom have been appointed by CS Jersey to ensure statutory compliance in foreign incorporated jurisdictions.
    • Client Company Board Support: under the direction of the relevant CS Jersey team/colleagues, support with the preparation for, organising of and attendance at any relevant Client Company board meeting as requested; including the production of the first draft of board minutes, and finalise based on respective feedback, resolutions as required –  in line with client servicing requirements and SLAs.
    • Client Cosec Support: broad and holistic, further support to the CS Jersey client and CSS team in respect of any day-to-day activities or relevant, associated tasks required within role.
  • Through appropriate training and induction programme, obtain and share technical and industry knowledge gained through internal and external training or any social trends and/or external factors having an impact on Jersey and foreign registered companies, and be able to share this with team
  • Work as part of the CS Jersey CSS Team, actively contributing at team meetings (attendance via telephone/VC?), communicating effectively with colleagues and third parties, with a positive ‘can do’ approach to support the successful performance of the CS Jersey;
  • Maintain accurate reports of time spent on relevant time billing modules (MS Dynamics on a daily basis;
  • Work effectively and efficiently, and ensure all time charged is reasonable and justified;
  • Develop knowledge of, and comply with, Apex’s policies and procedures as amended from time to time.
  • Demonstrate an understanding of relevant legal and regulatory requirements, commensurate with responsibilities. Carry out all tasks in compliance with legal, regulatory and internal requirements (policies and procedures).
  • Ensure all incidents are identified in line with service delivery, and are reported to the Manager, where appropriate actions are implemented;  
  • Ability to work as part of a team
  • Ability to learn, including absorb and retain information quickly
  • Ability to present ideas in user-friendly, business-friendly and technical language
  • Self-motivated
  • Proven analytical and problem-solving abilities
  • Ability to effectively prioritise and execute tasks in a fast-paced environment
  • Exceptional communication and customer service skills
  • Experience working in a team-oriented, collaborative environment
  • Good standard of oral and written communication skills
  • Good interpersonal skills
  • The ability to work within allocated deadlines and according to instructions and Company procedures
  • Clearly and appropriately communicate with colleagues, third party service providers and clients
  • Excellent English – verbal and written

DESIRABLES

  • Good working knowledge of the requirement of Company Secretarial work and ideally corporate governance
  • Good minute writing skills
  • Ideally studying towards a professional qualification.
  • Good working knowledge of Word, Excel, Outlook with the ability to learn other relevant systems and use of all other office equipment.
  • Ability to multi-task, prioritise workloads and manage timescales.
  • Attention to detail and accuracy.
  • A role-specific, structured training and induction programme
  • A genuinely unique opportunity to be part of an expanding large global business
  • Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly
  • A 30-minute lunch break included in the 8-hour working day
  • Great opportunity to communicate with (native) English speaking colleagues and clients on a daily basis
  • Friendly work atmosphere and positive environment with great work-life balance
  • Competitive market adjusted salary

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/

If you are looking to take that next step in your career and are ready to work for a high performing organisation, alongside talented people who take pride in delivering great results, please submit your application (with your CV, cover letter and salary’s expectations) to our dedicated email address: [email protected]

All applications will be treated as strictly confidential.

Please refer to our Privacy Policy for information regarding the Apex Group’s processing of personal data.

Life At Apex

"Working here I have the space to be creative, take ownership and develop continuously. It’s a great company with a purpose, which in turn enables its people to identify with the core values and mission."

Diane Mero, Office Manager, Dubai

What we look for

We look to recruit bright, articulate and numerate employees who are not afraid of a challenge and are prepared to work hard and love what they do. Every employee plays a part in making our business what it is today and the more we grow, the more important that becomes.

 

Whatever your career path, ambition or skillset you will be joining an entrepreneurial environment and become part of a globally connected team. We don’t just want you to succeed, we want you to flourish.

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