Department: Finance
Reporting to: Head of Finance
Employment Type: Full time, Permanent
Role & Key Responsibilities:
To manage the finance function of Apex Financial Services (Jersey) Limited and subsidiaries and associated companies in Jersey.
Managerial position reporting to the Head of Finance – Jersey Corporate Solutions
Manage an effective and efficient service, maintain strong internal control and ensure compliance with legal and regulatory obligations.
Assist with production of timely and accurate financial and regulatory reporting in accordance with group and UK reporting standards and other industry regulations.
Support the Trust Business Planning and forecasting process, appraising performance against forecast.
Work closely with HoF to ensure finance provide the necessary level of support to the business, provision of local MI and ensuring Nav One system is kept up to date and managed.
Oversee day to day activities in department/function and ensure that all work is completed to the high standard expected and in accordance with prescribed policy and procedures, legal/regulatory requirements, service levels and company standards to meet with business expectations.
Assist in the establishment of an effective system of internal control throughout department/function and accordingly, ensuring that all staff within the wider department/function comply.
Co-ordinate external audit/tax workflows and oversee production of annual financial statements and draft tax computations.
Secondary External Audit point of contact.
Financial administration and reporting: manage the maintenance, integrity and development of the Financial Management module of Dynamics NAV and co-ordinate escalation points regarding any other systems utilised within the finance function to ensure completeness and accuracy of accounting records.
Local Management reporting: Review and responsibility for ensure appropriate monthly Management Information is prepared and circulated to the business within the specified timeframe.
Regulatory reporting: Review and manage the preparation of accurate local ANLA calculations on a quarterly basis.
Purchase ledger: Manage and control the purchase ledger function for all Jersey companies to ensure an effective and efficient service to the business.
Receivable ledger: Manage and control the receivable ledger function for all Jersey companies to ensure an effective and efficient service to the business. Oversee the credit control function to ensure adequate and timely escalation of areas of concern
Cash management: Assist with control of cash management for all Jersey companies. Ensure all bank account transactions are recorded daily and accounts reconciled on, at least, a monthly basis. Allowing for settlement of specific payables, manage consolidation and upstream of funds to group within the remit of the existing revolving intercompany positions.
Group reporting: Assisting with group reports for designated entities including BR variance analysis, Internal MI, Balance Sheet Reconciliations, Revenue Reconciliations, ICT Cost Analysis, BTL/ exceptional items cost analysis and such trackers that are deemed appropriate (from time to time) are prepared and submitted within the specified deadlines.
Intercompany positions: Support intercompany positions for all Jersey companies and balances both within the Jersey structure and with parties external to this structure. Chase monthly for intercompany balance confirmations and clearance of remaining unopposed balances.
Compliance & risk: Development and maintenance of policies and procedures to ensure compliance with current legal, regulatory and local/group internal control obligations. Maintain a detailed understanding of policies and procedures in areas of responsibility to ensure they are adhered to in the course of day-to-day administration activities.
Communication: assist the Head of Local Finance in creating effective communication links with senior management and other parts of the business.
Staff supervision, training and mentoring: Contribute to and manage the recruitment, training, development and motivation of designated staff to ensure they meet the requirements of the business. Establish and maintain productive relationships with employees ensuring all staff matters handled within established policies and procedures.
JOB ENVIRONMENT & CORE BEHAVIOUR
Multi-disciplinary function dealing with accounting, financial and regulatory reporting in accordance with strict monthly reporting deadlines and other ad-hoc requests.
Financial and group reporting in accordance with group accounting policies, international financial reporting standards and relevant local company law.
Group/local policies and procedures which are subject to annual external audit and ad-hoc internal audit.
Changes in accounting standards, financial reporting standards and regulation require a flexible approach and the ability to generate solutions to issues arising.
SPECIAL FEATURES OF JOB
Reporting requirements are extremely deadline driven at month, quarter and year end in addition to the audit and business planning periods.
Provide clear leadership, promote and foster a team culture.
Create effective communication links with Fiduciary, Divisional and Group Finance teams and provide support to other offices within the Fiduciary Division as required.
In conjunction with the Head of Local Finance, develop and maintain communication links with all other parts of the business, both locally and with group.
Manage and supervise direct reports in order to ensure smooth running of areas of responsibility, ensuring there is adequate cover.Ensure that all interim and annual performance reviews are completed in a consistent manner for staff under management.
Ensure that regular 1-1 meetings with each direct report and with own line manager occur (min. monthly).
Ensure related financial control and daily process driven work is appropriately assigned and delegated to the team.
Initiate and lead or support with development of MI framework and/or ad-hoc projects as required.
Work together with other business units to improve operational processes impacted by or on the finance department/function.
Provide general support to the business as required including management of billing system functions and understanding.
Attend management meetings, as required, to report on financial results and forecasts and all other financial matters, as appropriate.
Ensure understanding of financial controls and procedures is maintained throughout the business by means of effective communication and training.
We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.
We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.
For more information on our commitment to Corporate Social Responsibility (CSR) please visit our CSR policy page.
If you are looking to take that next step in your career and are ready to work for a high performing organisation, alongside talented people who take pride in delivering great results, please submit your application (with your CV, cover letter and salary’s expectations) to our dedicated email address: [email protected]
Diane Mero, Office Manager, Dubai
We look to recruit bright, articulate and numerate employees who are not afraid of a challenge and are prepared to work hard and love what they do. Every employee plays a part in making our business what it is today and the more we grow, the more important that becomes.
Whatever your career path, ambition or skillset you will be joining an entrepreneurial environment and become part of a globally connected team. We don’t just want you to succeed, we want you to flourish.
